05/06/2026
The European Union's Road Transport-Posting Declaration (RTPD) system is adding a mandatory 'vehicle management' requirement from next month. From 1 July 2026, all operators of light commercial vehicles (2.5–3.5 tonnes) must submit posting declarations when operating internationally. This applies to all vehicles in-scope of EU and GB Community (O-Licence) rules, ie: all but the very smallest of car-derived vans (eg: the Ford Courier). It also ties-in enforcement of the new tachograph rules (also going live 1 July) under the Mobility Package..
A training webpage has been made available here: https://www.postingdeclaration-training.eu/landing covering both the existing 'driver' and new 'vehicle' sections, though the full vehicle system will not go live until late June. Further advice is available via email at the address below in the latest notification now going out to industry.
As with driver declarations, copies must be carried on the vehicle for inspection at the roadside.
RTPD Portal – New feature for vehicle management coming soon
Dear RTPD portal user,
From 1 July 2026, new EU rules will require operators of light commercial vehicles (2.5–3.5 tonnes) to submit posting declarations when operating internationally. In light of this event, we have updated the RTPD portal with a new vehicle management feature, that will be made available by the end of June.
Here is what is changing and what you need to do.
A NEW VEHICLE SECTION IN YOUR PORTAL
A Vehicle section will appear in the left-hand menu of your portal, next to the existing Driver section. From there, you can register, edit and remove vehicles from your fleet. Adding a vehicle only requires three pieces of information: country of registration, licence plate number, and vehicle type (light or heavy, goods or passengers).
Once your fleet is registered, you can select vehicles directly when submitting a declaration - no more copy and pasting or typing plate numbers each time.
IMPORTANT
Declarations created before the go-live of this new vehicle management process remain valid and do not require any specific action. However, any update performed on the existing declarations will require using plate numbers from the new vehicle section.
GET YOUR FLEET READY
Please note that with this new section vehicles must now be registered in the vehicle section before they can be used in a declaration. However, we have prepared a bulk upload tool, so you can upload your entire fleet in one go: simply download the Excel template below, fill in your fleet details. You will be able to import the file into the portal when the feature goes live.
Download the Excel template: [LINK]
Want to try the new feature before it goes live? You can access to our test environment here: [LINK]
We are available for any questions at:
[email protected]
Best regards,
RTPD Support Team
European Commission